Overview

When you create an account or use the portal, you may provide the following types of information:

• Full name, email address, telephone number, and location details.
• Resume and CV files, cover letters, employment history, qualifications and professional summaries.
• Job application materials, employer correspondence, and interview scheduling information.
• Account credentials, profile preferences and optional public profile content.
• Feedback, support requests and any messages you choose to send through the platform.
• Optional assessments or self-declared skills and certifications you may upload or input.

Some information is collected automatically when you visit or interact with OrvixVStaff to operate and improve the service and to protect user accounts and data.

• IP address, device type, browser type and operating system.
• Usage logs, pages viewed, actions taken within the site and timestamps.
• Cookies and similar identifiers used for session management and analytics.
• Approximate location derived from IP address when relevant to job search functionality.
• Performance and error reports generated by the site for maintenance and troubleshooting.
• Behavioral signals used to present relevant content and improve matching accuracy.

Personal data is used for a set of legitimate and transparent purposes necessary to operate the service and support users:

• To create and manage user accounts and profiles so users can submit resumes and applications.
• To process job applications and share application information with prospective employers as requested by the user.
• To match candidate profiles with suitable opportunities and provide relevant job alerts.
• To provide customer support and respond to inquiries or disputes.
• To perform analytics and research to maintain and improve the service.
• To detect and prevent fraud, abuse, or other unauthorized activity on the platform.
• To comply with legal obligations and cooperate with law enforcement where required.
• To send administrative communications and updates related to service changes or policy notices.

OrvixVStaff uses cookies and similar tracking technologies to enable core site functionality, remember preferences and analyze usage patterns. You can control cookie preferences via your browser settings or the cookie controls provided on the site.

We use session cookies, persistent cookies and third-party cookies for analytics or service integrations.

Categories include essential cookies for site operation, analytics cookies to measure usage, functional cookies for preferences, and advertising cookies where applicable.

You can manage or block cookies through your browser settings or by using the cookie preference center on the site. Blocking some cookies may affect site functionality.

View full cookie policy

We share personal data only as necessary to provide the service, operate the platform, or as required by law. Typical recipients include:

• Service providers and subcontractors that perform hosting, analytics, email and other support services.
• Employers and recruiters to whom you submit applications or make your profile available.
• Legal and regulatory authorities when required to comply with legal obligations or to protect legal rights.
• Affiliated companies and partners for operational purposes where applicable.
• Third-party vendors that assist with payment, verification, or integration features you opt into.
• Acquirers or advisers in connection with a corporate transaction involving OrvixVStaff, subject to confidentiality protections.

We retain personal data for as long as necessary to provide the service, meet contractual obligations, comply with legal requirements, and for legitimate business purposes as described below.

Account information is retained while the account is active and for a reasonable period after account closure to facilitate recordkeeping, prevent fraud, and meet legal obligations; typical post-closure retention periods are outlined in account settings and may vary by jurisdiction.

Messages, applications and employer correspondence are retained for the duration necessary to support recruitment processes and for recordkeeping; retention may vary by content and applicable legal requirements.

System logs and technical records are kept for operational and security purposes for limited periods, typically measured in months to a few years depending on the log type and regulatory needs.

When data is deleted, it will be removed from active systems and retained only in backup archives for a limited time as part of routine backup and disaster recovery processes, after which it will be securely erased according to our data retention schedule.

OrvixVStaff applies administrative, technical and physical measures to protect personal data from unauthorized access, disclosure, alteration and destruction. Practices include secure access controls, encryption where appropriate, and established incident response procedures.

• Role-based access controls and multi-factor authentication for privileged accounts.
• Encryption of data in transit using TLS and encryption at rest for sensitive records where practical.
• Regular security assessments, patch management and monitoring to detect and address vulnerabilities.

Although OrvixVStaff operates from Malaysia, some data protection obligations under the EU General Data Protection Regulation (GDPR) may apply if we offer services to or monitor the behaviour of individuals in the European Economic Area. We aim to apply robust data protection practices consistent with applicable international standards where relevant.

GDPR provisions are relevant when processing personal data of people located in the EEA in connection with offering services or monitoring behaviour. If you believe GDPR applies to your interaction with OrvixVStaff.pro, you may refer to the rights set out below and contact our privacy team for clarification.

• Access and information – you may request information about what personal data we process and why, and obtain a copy of that data.
• Rectification and erasure – you can request correction or deletion of personal data when legal criteria are met.
• Restriction and portability – you may ask for processing to be limited or request your data in a portable format when conditions apply.
• Objection and automated decision-making – you have the right to object to certain processing and to challenge decisions made solely on automated processing where applicable.

If you consider that processing of personal data about you violates applicable data protection laws, you can contact our privacy team to raise the issue. You also have the right to lodge a complaint with a competent supervisory authority in the EEA if GDPR applies to your situation.

OrvixVStaff may send marketing communications about new platform features, career resources, or job opportunities if you have consented or where we have a legitimate interest and you have not opted out. Marketing emails will clearly identify their source and include an option to manage communication preferences.

To stop receiving marketing emails, use the unsubscribe link in any marketing message or update your communication preferences in your account settings on the site. You can also contact our privacy team to request removal from marketing lists.

OrvixVStaff is intended for users who can lawfully enter into agreements in their jurisdiction and who are old enough to use recruitment and career services. We do not knowingly collect personal data from children under 16. If you believe we have inadvertently collected information about a child under 16, contact our privacy team to request deletion.

The site may contain links to third-party websites and integrate third-party services such as job boards, assessment providers, or analytics platforms. These services have their own privacy notices and data practices. OrvixVStaff is not responsible for third-party privacy practices; review those providers' policies before submitting personal data.

We may update this privacy information to reflect changes in legal or operational requirements. Material changes will be published on OrvixVStaff.pro with the effective date. Continued use of the site after publication of changes constitutes acceptance of the updated terms.